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Smart Records

Smart Records is a cloud-based solution that allows you to convert your tedious paperwork to phone or tablet collected data solution with real-time texting and email notifications.

Record Keeping Solutions

Smart Records is a comprehensive cloud-based solution that empowers companies to transition to a paperless environment. It eliminates the need for filing cabinets and three-ring binders by enabling real-time data collection with mobile phones, tablets, and PCs. Accessing reports is seamless through our secure web portal, providing instant access from any device. 

Benefits

Time Savings and Reduced Errors: Smart Records streamlines data entry, reducing manual efforts and minimizing data entry errors, saving valuable time. 

Regulatory Compliance: By using Smart Records, companies can ensure regulatory compliance by maintaining accurate records and documentation. 

Space Optimization: Smart Records eliminates the need for physical office and server storage, freeing up space and reducing storage costs. 

User-friendly Report Customization: Users have the flexibility to design and modify their own cloud-based reports without requiring IT support, empowering them with control and customization.

Capabilities

Versatile Online Forms: Smart Records supports various data formats, including fixed text, editable text, yes/no questions, lists, numeric data formats, photos, signatures, calculations, grid data, and PDF formatting. 

Conditional Alerts and Notifications: Report creators can set up conditional alerts based on user-collected answers, automatically sending SMS texts or email notifications to the relevant authorities for immediate action. 

Real-time Issue Resolution: Administrators have the ability to correct alerted records or take immediate corrective action to address issues in real-time. 

Flexible Access and Report Filtering: Users can conveniently log into Smart Records from any computer, tablet, or smartphone, and effortlessly filter through reports by date range, report type, or location. 

External Partner Alerts: Smart Records can be configured to send alerts to external partners such as consultants, consumers, and auditors regarding specific data conditions within reports.

FAQs 

What is Smart Records? 

Smart Records is a comprehensive cloud-based solution designed to facilitate paperless record-keeping. It eliminates the need for physical filing cabinets and three-ring binders by enabling real-time data collection through mobile phones, tablets, and PCs. Reports can be accessed instantly through our secure web portal. 

How can Smart Records save time and reduce errors? 

Smart Records streamlines data entry processes, saving time and reducing errors associated with manual data input. The intuitive interface and automated features eliminate the need for extensive manual paperwork, increasing efficiency and accuracy. 

Does Smart Records support regulatory compliance? 

Absolutely. Smart Records ensures regulatory compliance by providing a secure and organized platform for maintaining accurate records and documentation. It simplifies the process of meeting regulatory requirements, allowing businesses to easily demonstrate compliance during audits or inspections. 

Does Smart Records offer unlimited online storage? 

Yes, Smart Records offers unlimited online storage, eliminating the need for physical office and server storage. This reduces costs, saves space, and ensures that records can be securely stored and accessed whenever needed. 

Can users customize their own reports in Smart Records? 

Certainly. Smart Records empowers users to design and modify their own cloud-based reports without requiring IT support. This flexibility allows businesses to tailor reports to their specific needs, ensuring relevant and meaningful information is captured. 

How does the conditional alert system work? 

The conditional alert system in Smart Records allows users to set up alerts based on specific conditions within the collected data. When these conditions are met, SMS texts or email notifications are automatically sent to the designated authorities, ensuring timely response and action. 

Can Smart Records be accessed from different devices? 

Absolutely. Smart Records can be accessed from any computer, tablet, or smartphone with an internet connection. Users have the convenience of logging in and accessing their records and reports anytime, anywhere. 

 

Is it possible to send alerts to external partners through Smart Records? 

Yes, Smart Records allows for sending alerts to external partners such as consultants, consumers, and auditors. This ensures effective communication and collaboration, keeping all stakeholders informed of relevant data conditions within reports. 

If you have any further questions or need additional information, please feel free to reach out to us.